Doctor of Philosophy

An academic CV assists us to determine your readiness to commence a higher degree by research. Your academic CV should be current (no more than 6 months old) and include information under the following headings:

Personal details

Include:

• your full name
• your contact details (phone number, email address, city and country of residence)
• nationality
• languages spoken and proficiency level for each
• your ORCID ID or other research output identifier (such as Google Scholar) if you have one (see the ORCID ID and research identifiers information provided by UQ Library).

As the purpose of this academic CV is to determine your academic suitability for a higher degree by research program at UQ and your competitiveness against other applicants, we only require information that is directly relevant to our decision-making processes. With this in mind, do not include the following in your academic CV:

• photographs/head shot
• marital status
• driver license
• date of birth/age
• hobbies and interests.

Educational qualifications and academic awards

List each of your formal educational qualifications in reverse chronological order (with the most recent formal educational qualification listed first). For each qualification, include:

• the commencing and end dates (month and year) for the qualification
• the full title of the qualification (for example, Bachelor of Arts instead of B.A.)
• the institution attended and the enrolling school/administrative unit
• the city and country where the institution is located
• your grade point average (GPA) for the overall qualification
• any academic achievement awards (such as Dean's awards, subject prizes, University medals, thesis prizes) received for the qualification
• if a research thesis was part of the qualification, include the title and word length of your dissertation.

You’ll need to submit academic transcripts and degree certificates for each educational qualification you list.

Do not include:

• high school qualifications
• the individual subjects/courses undertaken throughout your qualifications or the grades awarded for these
• training courses/professional development activities not resulting in a formal qualification.

Professional affiliations and memberships

List any professional or disciplinary associations or committees that you are a member of. Include:

• the start and end dates (year only) for the affiliation or membership
• the name of the professional association or committee
• your membership type (e.g. student member, affiliate member, full member) or role (e.g. committee member, secretary, president).

Employment history

List each of your previous employment roles in reverse chronological order (with the most recent or current employment listed first) and include:

• the start and end dates (month and year) for the employment
• the title of each position
• the name of the employing organisation, and the city and country where you were based
• your main duties or accountabilities in that role, providing detailed information on any research-related activities
• any achievements during that role that are relevant to your proposed field of research.

Other research experience

List any voluntary, unpaid or extracurricular research-related projects or experiences you have undertaken (such as summer research projects or internships) and include:

• the start and end dates (month and year) of the experience
• the name of the organisation, and the city and country where you were based
• your main duties or accountabilities in that role, providing detailed information on any research-related activities
• any achievements during that role that are relevant to your proposed field of research.

Research outputs

In reverse chronological order (with the most recent output first) list your research outputs. Include, for example:

• research published or accepted for publication
• research reports
• research by creative practice.

If needed, use sub-headings to separate types of outputs, such as refereed journal articles, published conference proceedings, edited book chapters, books, creative works, industry reports, invited papers, patents, media commentary, conference presentations and posters, invited talks.

If applicable, use additional sub-headings to indicate if outputs are:

• published
• accepted for publication (but not yet in print)
• (submitted but) under review.

Do not include any outputs/publications that are 'in preparation'.

For all research outputs, include:

• the output or publication reference using an official bibliographical style (such as Turabian/Chicago, APA, Harvard). List all authors in the order that they appear in the work with your name in bold
• the Digital Object Identifier (DOI), PubMed Identifier (PMID), International Standard Book Number (ISBN) or URL where applicable
• any metrics or measures of esteem relevant to the output and your discipline (see the metrics information provided by UQ Library for more information), for example:
  • the standing of the journal or conference and the impact of the work (e.g. impact factors, citations and other metrics indicators)
  • relevant indicators of national or international significance
  • rejection rates for the outlet etc.
• a brief statement (maximum 50 words) outlining your specific contribution to any multi-authored outputs or publications, including:
  • how much of the original research you were responsible for (i.e. what was your role in the conception and design of the project, and how involved were you in the analysis and interpretation of the research data on which the publication is based?)
  • the extent to which you authored the paper.

Research grants and relevant awards

Include only those research grants and relevant awards that you have received. Do not list grants or awards that you applied for and did not receive or are awaiting a decision on.

For each research grant or award, include:

• the name of the granting or awarding body, and the country in which they are based
• the name of the grant or award
• the year(s) in which the grant was active or the year in which the award was made
• the amount of the research grant or award
• if relevant (such as for research grants), the title of your application.

Applicants from creative and professional-based disciplines may also include non-research grants and awards related to their creative or professional practice.

Research achievements relative to opportunity (optional)

In recognition of the diverse personal and professional pathways that applicants have experienced, you are invited to provide information (maximum 200 words) to contextualise your research outputs and achievements, relative to the opportunities that you have had to participate in research-related activities.

This section of the CV is optional and should only be included if you believe there are factors relevant to your research achievements that you would like the selection panels to know. Examples of factors include (but are not limited to):

• study or career disruptions due to illness, caregiving, natural disasters etc.
• non-linear academic or career progression, or a change in career direction
• reduced ability to take up research-related opportunities (such as attending conferences) due to caregiving responsibilities.

Formatting and document specifications

We recommend that you use the below formatting settings to improve the readability of your CV:

• margins of at least 1.5 centimetres
• single line spacing
• no smaller than 12-point Times New Roman font (or equivalent)
• left-align text (not full justify)
• include your name and page number on each page
• be consistent in your formatting and spelling throughout
• limit the use of bold, underline, italics and multiple font types.

Please proofread your CV carefully before uploading it.

Save as a PDF and name your file: LASTNAME_firstname_CV.pdf

There is no page limit to your academic CV – it can be as long as required to include the information requested here.

Include all the headings listed above – if you do not have any content to add for a particular heading, state 'None to date' under that heading.

Do not include:

• information about professional and service activities
• a summary of your relevant research or teaching interest areas and skill sets.

This information would be included in an academic CV for employment within Australia but is not required for application to an HDR program.

An academic transcript should show:

• all study you have undertaken since secondary school, whether complete or incomplete
• the institution grading scale.

An academic transcript can also be called:

• academic record
• diploma supplement
• statement of learning
• record of achievement.

A degree certificate (testamur) is a legal document, imprinted with a university seal. It should state:

• the name of your qualification
• your areas of study.

Include all degree certificates for post-secondary study.

If you studied in China, you must provide a:

• transcript
• award certificate, and
• graduate statement/certificate.

All applicants must prove they can meet English language requirements. Any test scores must be valid at your proposed commencement date.

When you submit your EOI you will need to provide details of at least 2 referees who support your application and can provide insight into your research experience and academic work.

Do not provide pre-written references or letters of recommendation. We will contact your referees for a report. We can only assess your application after they have responded to us.

If you have previous incomplete higher degree by research studies, you will need to provide details for you supervisor as one of your referees.

If possible, please include at least one:

• senior person (preferably your supervisor or the head of your organisational unit) closely associated with your current work, and
• person who is not a member of your proposed advisory panel/supervisory team.

Include a copy of the information page (with your photo) in your passport. This will verify your identity and ensure we can make offers correctly.

Other documentation (originals or certified copies) may be required depending on your individual circumstances, for example:

• evidence of change of name
• proof of citizenship, if you are not a citizen of Australia or New Zealand by birth
• records from previous incomplete higher degree by research studies.

Previous incomplete higher degree by research studies

You must submit official institution documentation stating:

• the program name
• date enrolled
• date of withdrawal (if applicable)
• details of periods of absence
• details of progression milestones completed (if applicable).

If you were enrolled at another Australian institution, the documentation must also include:

• details of equivalent full-time student load (EFTSL) consumed
• details of any scholarships held.

You will also need to provide details of your previous higher degree by research supervisor as a referee when you submit your EOI.